Evaluation of the advantages and capabilities of electronic auctions usually comes down to transparency, a fair competition of suppliers and saving money. But the use of centralized procurement has another important aspect: the accurately calculate deliveries and automated inventory management.

A Few Simple Things that Everyone Forget

Analysis of the activities of most of the Organizers shows that simple and seemingly well-known tips can help to build an effective procurement system.

Clear and Detailed Tender Documentation

The quality of the order depends not only on the capabilities and honest intentions of the contractor but also on the accuracy with which the requirements for the delivery item were formulated. It works the same principle as with the competent preparation of technical specifications for any specialist. But tender documents need to be written even more thoughtfully.

Key requirements for the subject of supply are often put in documents in a not entirely obvious and not always logical way. For example, in the section “Other requirements for tender documentation”. Participants must read each word carefully. But by complicating the already complicated procedure, you miss most of the best deals.

A Range of Desired Characteristics Instead of Specific Numbers

The organizer should not limit potential suppliers too much by strictly specifying the characteristics when buying computer equipment. Because of this, many good applications will not be filed due to some minor parameter.

The desired range of characteristics will increase the chances of acquiring the necessary product at the lowest price. It should be remembered that this mechanism really works only if the proposal is evaluated not only by the price tag. It is necessary to take into account non-price criteria.

Real conditions and terms of delivery

If participants are given feasible conditions, a smaller number of really good offers will be rejected because of delays. The law leaves the winner only 5 calendar (and not working !) days to confirm the absence of reasons for refusing to conclude an agreement. If participants are required to accomplish the impossible from the point of view of logistics, the tender will not be taken away by the best participant in their industry, but by the “master of sports” in the ProZorro auctions.

Cyclical Restocking and Supplies as Services

A centralized procurement system is an excellent basis for building a modern automated replenishment model. The Internet of things in Ukraine does not surprise anyone. Smart gadgets communicate with each other, and citizens are more likely to purchase refrigerators, who order food on their own.

A big company can work on the same system. For example, the bank can automatically receive consumables, stationery and other necessary trifles in hundreds of branches simultaneously. An industrial enterprise or a logistics company can purchase fuel for its transport using such a scheme.

Deliveries on Time, Here and Now

It is very simple to form the system of cyclic deliveries through the electronic platform. Proper planning, confirmed by knowledge and adjustment of your own business processes, has the following advantages:

reducing non-core expenses;
work without storekeepers and warehouses;
reduction in the number of personnel involved;
increase the speed of reaction to changes in the market situation.

Worldwide, automakers have been using the ALAP (As Last As Possible) principle for many years to reduce the amount of frozen capital. Many clients of SmartTender.biz have gone the same way, getting rid of those items of expenses that do not benefit their business.