Life hacks of Prozorro participants

In this article, Anastasiia Hordiichuk, Head of Key Clients Support, SmartTender, will share the life hacks of the largest participants in the Prozorro system and talk about the tools of our platform that are used by successful companies to get maximum results and victories.

1. Customize your subscription to tenders as detailed as possible

This is the first and most important nuance that determines the success of your participation in Prozorro procurement. It is a properly configured subscription that allows you to receive the entire volume of trades that are published in the system.

On the SmartTender.biz site, you can use not only the usual CPV codes but also the setting by keywords. You can also customize exclusion words, procurement budget limits, or a list of organizers. After that, you will receive by mail the reports on the publication of current tenders according to the parameters you have selected.

The tool is available in your account in the "Subscription settings" section. For more information on how to use it, read the instructions. Also, you can always ask our support managers for help with setting up.

Life hacks of Prozorro participants

2. Analyze competition in customer purchases

After you receive a report on the publication of current tenders by e-mail, you select the purchases that are of interest to you and analyze the competition in the tenders of their customers.

Life hacks of Prozorro participants

To do this, you can use the “Competition Analysis” tool. It shows the information on competition from a given customer for previously published purchases using a similar CPV code, allows you to analyze the last completed purchases, the percentage of disqualifications, and potential competitors.

Life hacks of Prozorro participants

Using this tool, you can better understand which price offer is worth submitting, which purchases to participate in, and how much you need to reduce the price during the auction. You can read more about it in this article.

Life hacks of Prozorro participants

3. Analyze your competitors

To successfully participate in the tender, you will need not only to study the procurement in which you want to take part but also to get to know potential competitors better. Each of them can be analyzed in detail using the “Competitor Analytics” tool, which is available in your account.

Life hacks of Prozorro participants

It displays the success of all suppliers participating in Prozorro purchases, data on which tenders they took part in, how much they reduced the price, etc. For more information on how to use the tool, read the instructions.

Life hacks of Prozorro participants

4. Use customized reports

Customized reports make it easy to analyze your procurement work at SmartTender.biz. On the site, you can get more than a dozen types of reports: on any request for publications, loss of profits, participation in procurement, individual analytics reports, etc. All of them are available in the corresponding section of your account.

Life hacks of Prozorro participants

Successful suppliers are constantly analyzing information from reports, improving the quality of their participation in Prozorro tenders. For more information on how to use the tool, read the instructions.

5. Prepare the necessary documents on time

An important criterion for victory is the timely receipt of all certificates. All documents must always be completed and received on time: a quality certificate, a bank guarantee or a police clearance certificate etc. For any of the points, you can contact our managers, and we will help you. For example, a police clearance certificate can be ordered through SmartTender and received in a maximum of 2 days (usually, our suppliers receive it within 15 minutes to 2 hours).

Life hacks of Prozorro participants

6. Use the support of the site's legal advisers

Last but not least, it is qualified legal assistance. It doesn't matter if you are a beginner or already an experienced procurement participant – our team of qualified lawyers assists in absolutely all matters related to the procurement process.

From personal experience, I can say that there are several important points that you should pay attention to:

1. If you are a beginner, you can increase your chances of winning and gain additional experience simply by allowing preparing your first proposal to an experienced professional – a legal adviser. Thus, you will receive a conditional sample of how to prepare documents for a tender proposal.
2. If you want to identify your possible mistakes, you can submit a prepared tender offer with all the documents for verification and correction to our lawyers.
3. If you just want to "unload" yourself, you can order the preparation or verification of your tender proposal, checking your competitors' bids for errors, or identifying the possibility of appeal. You can also order other purchasing requests that you have to fulfill.

Life hacks of Prozorro participants

A complete list of possible services of SmartTender lawyers is available on this page.

This shortlist of life hacks and rules will help you win more often. The SmartTender.biz team is constantly working to ensure that you can “close” all procurement-related issues within our platform, and you do not need to look for additional tools on other services.

How to register on SmartTender.biz?

Registered users can participate in Prozorro purchases and use the convenient SmartTender.biz tools. If you are not registered yet, follow three simple steps:

1. Open the registration form.
2. Fill in the appropriate fields.
3. Wait for confirmation by email that your account has been successfully created.

The step-by-step instructions for registering suppliers are available here.

Take part in the public procurement and win with SmartTender!