An MIA Certificate Obtaining

An MIA certificate is a certificate of no criminal record issued by the Ministry of Internal Affairs of Ukraine. This certificate is one of the most important documents that must be provided by the winner of a state tender to agree with the customer.

 

On the SmartTender electronic trading platform, there is a service for urgent production of an MIA certificate for individuals. Each user of the site has the opportunity to get a certificate within a short time (the registration procedure lasts from several hours to two working days).

 

You can order an MIA certificate in one of two ways:

• • in the user's account;

  • on the detailed information page for the selected public procurement.

 

Read more in the instructions below.

 

Certificate Order Cost

The cost of ordering an MIA certificate is 360 UAH. The payment is debited from your balance account on the SmartTender platform automatically immediately after the application is submitted, so you must have an amount not less than the specified one.

 

To top up your balance, use our instructions on how to top up your balance.

 

Step # 1 – Authorization on the SmartTender Site

To order an MIA certificate, log into your account at the SmartTender site.

 

Enter the data in the form and click the "To come in" button (Fig. 1).

 

Fig. 1

 

Please note that only users registered on the SmartTender site can order an MIA certificate. If you don't have an account, you can create one following our simple registration instructions.

 

Step # 2 – Go to the Certificate Order Page

To open the form for ordering an MIA certificate, proceed in one of the following ways:

 

Method # 1 – Go to the Certificate Order Page From the User's Account

In your account, in the "Pay services" section, select the "MIA certificates" item (Fig. 2).

 

Fig. 2

 

The page "Requests for a certificate of imprisonment" will open on the screen. Click the "Order" button (Fig. 3).

 

Fig. 3

 

Method # 2 – Go to the Certificate Order Page From the Selected Public Procurement Detailed Information Page 

Go to the section of public procurement on the SmartTender site or click on the corresponding item of the main menu on the main page of the site (Fig. 4).

 

Fig. 4

 

You do not have to search for a specific public procurement, just select the first one that will be displayed on the page. Open detailed information about the purchase by clicking on its name (Fig. 5).

 

Fig. 5

 

Click on the button "Certificate MIA" (Fig. 6).

 

Fig. 6

 

Step # 3 – MIA Certificate Ordering

On the page for the certificate ordering, click the "Select the private key file" button and upload the EDS (electronic digital signature) file of the individual for whom the certificate will be ordered. Specify the protection key password in the corresponding window and click the "To order" button (Fig. 7).

 

Fig. 7

 

A window with an additional agreement to the offer agreement will open on the screen. According to this agreement, separate acts of work performed will be formed.

 

Read the text of the additional agreement and put a tick next to the item "I agree with the terms" (Fig. 8).

 

Fig. 8

 

A form for filling out an application for a certificate will open on the screen (Fig. 9). To open the form completely, click on the inscription "Next".

 

Fig. 9

 

Be sure to fill in all fields marked with an asterisk.

 

You can also choose how the certificate will be issued: electronic or paper (Fig. 10).

 

Fig. 10

 

If you need the paper form certificate, select in the corresponding item with the drop-down list the department of the service center of the Ministry of Internal Affairs, where it will be convenient for you to receive it (Fig. 11).

 

Fig. 11

 

Check all the data entered in the form fields, put a checkmark next to the item "I agree to the terms of payment" and click the "Submit a request" button (Fig. 12).

 

Important: if the amount on your balance is less than UAH 360, the "Submit a request" button will be inactive.

 

Fig. 12

 

In the window that opens, overlay the file with the encryption key by clicking the "Encrypt" button. This is necessary to protect your data (Fig. 13).

 

Typically, the signing key is also the encryption key. If you do not have the encryption key, contact the Accredited key certification center that issued you with the EDS.

 

Fig. 13

 

After that, a fee for issuing a certificate will be automatically debited from your balance, and a message that the application has been submitted successfully will be sent to your e-mail.

 

Step # 4 – A Ready-made MIA certificate Obtaining

Issuing a certificate takes from several hours to two working days. Track the status of the application on the page "Requests for a certificate of imprisonment" (Fig. 14).

 

Fig. 14

 

You can get to this page through your account by selecting the section "MIA certificates"  in the "Pay Services". As soon as the document is ready, a green inscription “Ready” will appear in the certificate status and it can be downloaded by clicking "Download certificate" (Fig. 15).

 

Fig. 15

 

To ensure the security of your data, the certificate file will be encrypted. It will be possible to open it only using the EDS file that you applied when submitting. As soon as you download the certificate to your device, its status will change to "Downloaded" (Fig. 16).

 

Fig. 16

 

You can get a ready-made certificate in paper format in the service center of the Ministry of Internal Affairs that you indicated when filling out the application.

 

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