What Is Prozorro Market?

Prozorro Market is an online store where government customers purchase consumer goods, created to simplify and make purchases more convenient for any amount, in case of purchase of goods. For this, an intuitive and user-friendly marketplace format was chosen, thanks to which the order can be made as easy as in popular online stores.

Learn more about who and how can work in the catalog from the Prozorro Market qualifications guide.

How to Add Offers to the Catalog?

Log in to your SmartTender.biz account by clicking the "Login" button in the upper right corner of the page. Enter the data in the form and click the "Login" button (Fig. 1) or select "Authorize with QES/AES" or "Authorize with EHealth".

Offers in the Prozorro Market Catalog

Fig. 1

Click on your initials in the upper right corner of the SmartTender.biz page and go to "Personal account" (Fig. 2).

Offers in the Prozorro Market Catalog

Fig. 2

In your personal account, open the "Prozorro Market. Offers" section (Fig. 3).

Offers in the Prozorro Market Catalog

Fig. 3

Click the “Add Offer” button (Fig. 4).

Offers in the Prozorro Market Catalog

Fig. 4

Fill out the form for adding goods to the Prozorro Market (Fig. 5).

Offers in the Prozorro Market Catalog

Fig. 5

Consider each field individually:

1. Product. Click the “Select” button and select the product you want to add to the Prozorro Market from the drop-down list. The list of products is limited to the purchase categories for which you qualified.
2. Article. In the field, you can enter the code that is used to account for this product in your company.
3. Contact person. Selected from the list of accounts of your company. In the future, letters with applications for the purchase of goods published by you will be sent to the email address of the selected account.
4. Price – unit price including delivery. The price must not exceed the maximum offer price and must not be less than the minimum order amount (these amounts are indicated in the add window for each product).
5. Remarks – an optional field. If desired, additional information for the customer can be registered in it.
6. Address – an optional block to fill. You can specify more than one address. If you leave all the fields in this block empty, it will mean that your price is the same for everyone. If you write the address of your product in this block, it will mean that the price does not include delivery (self-pickup). If you select "Region" and/or "City", this means that your price applies only to this region and/or city.

To save the product in the Prozorro Market, click the "Save" button.

Factors that must be taken into account when forming the price, for example, in the case of reaching significant terms with the customer:

- shipping cost;
- postponement of payment (terms);
- difficulty of delivery to certain regions (remote);
- prices of competitors in the catalog;
- delivery in batches.

The stored product on the site looks like Fig. 6.

Offers in the Prozorro Market Catalog

Fig. 6

The page "Details about the product" looks like Fig. 7.

Offers in the Prozorro Market Catalog

Fig. 7

For all products, the following information is relevant, which is displayed on the "Details about the product" page: "Please note that the suppliers have determined the prices under the conditions of one-time delivery to one delivery point." This message is displayed for all users, including unregistered users.

How to Import Offers from Excel?

To save your time, you can download all your offers in a few steps by importing an Excel file with information about your products. To do this, click the "Import from Excel" button (Fig. 8).

Offers in the Prozorro Market Catalog

Fig. 8

After that, you will be prompted to download the import template (Fig. 9) – an already prepared Excel file that you need to fill out to add offers. To download the template, click “Yes”.

Offers in the Prozorro Market Catalog

Fig. 9

We recommend using the template to import offers, as this will simplify and speed up the process of adding products.

If you want to download a ready-made file, click "No". Select the file you want to upload and click “Send” (Fig. 10).

Offers in the Prozorro Market Catalog

Fig. 10

How to Export Your Own or All Offers to Excel?

You also have the option to download your proposals in Excel to your own device. To do this, click "Upload to Excel" (Fig. 11).

Offers in the Prozorro Market Catalog

Fig. 11

Please note: if the offer status is not selected, all offers are unloaded: current and canceled.

If you want to unload separately current or canceled offers, first select the offer status in the "Offer status" filter (Fig. 12).

Offers in the Prozorro Market Catalog

Fig. 12

The data is uploaded in the same template as for importing offers.

In addition, on the page of the supplier's offers, the option "Download all offers to Excel" is available (Fig. 13).

Offers in the Prozorro Market Catalog

Fig. 13

The upload has a limit of 1000 offers, please use filters for a more thorough selection. In fact, the offers page does not display offers, but products, and in the download to Excel, one line contains one offer, 1000 products each.

How to Edit the Offer Information?

The Prozorro Market supplier can make changes to their offer only on the site where it was submitted.

To make changes to the product added to the Prozorro Market, click the “Edit” button (Fig. 14).

Offers in the Prozorro Market Catalog

Fig. 14

Any changes can be made to the form that opens (Fig. 15). After that, click the "Save" button at the bottom of the page.

If it turns out that there is no need to make changes to the offer, click the "Cancel" button.

Offers in the Prozorro Market Catalog

Fig. 15

How to Remove Goods from Prozorro Market?

To remove an item from Prozorro Market, click the “Edit” button (Fig. 14) and confirm or cancel the cancellation.

At the bottom, on the right side, click the "Cancel offer" button (Fig. 16).

Offers in the Prozorro Market Catalog

Fig. 16

After cancellation, the offer remains in the general list of your offers, but the “Canceled” mark is displayed on it (Fig. 17).

Offers in the Prozorro Market Catalog

Fig. 17

How to Restore a Deleted Offer?

To restore the product in the Prozorro Market, click the “Edit” button (Fig. 18).

Offers in the Prozorro Market Catalog

Fig. 18

Click the “Restore” button in the product information window (Fig. 19).

Offers in the Prozorro Market Catalog

Fig. 19

Save product changes in Prozorro Market by clicking the "Save" button at the bottom of the page (Fig. 20).

Offers in the Prozorro Market Catalog

Fig. 20

In the event of an erroneous "recovery" of the offer, you have the option to cancel the decision or close the editing window. In this case, the update will not be performed.